Operations Associate

As our Operations Associate you will play a critical role in the inner workings of our office and logistics guiding our team. You will support communications inside and outside our team by coordinating our staff calendar and fielding general inquiries to the organization, assist in the creation of our budget and monthly accounting, and help coordinate the logistics for our annual fundraiser.

Key Responsibilities

Office Management

  • Answer general inquiries directed to Climate XChange by phone and email and relay messages to relevant staff members
  • Maintain the staff calendar with full team meetings and office closures
  • Alert staff about upcoming holidays, new policies, and updates on projects that involve the full team
  • Receive mail and package deliveries
  • Act as the administrator for our office space

    Finances and Budget

    • Support the Executive Director with creating the organization’s annual budget
    • Be the primary staff member providing payments for organizational expenses and working with our bookkeepers to reconcile monthly transaction reports
    • Support our accountant by providing any needed materials or information for our annual audit
    • Maintain payments for annual filings with state and federal governments
    • Ensure fiscal and financial year calendar timelines are met

    Fundraising

    • Assist in carrying out our annual raffle fundraiser by responding to inquiries by email and phone, overseeing the printing of tickets, and coordinating logistics for our drawing event
    • Track donation checks and issue acknowledgement letters

    Culture and People Management

    • Support our Executive Director and HR staff to coordinate logistics for the annual renewal of team benefits, hiring plans for new staff, and employee development program milestones

    Relevant Experience, Skills

    • Excellent written and interpersonal communications skills. 
    • Experience using computers, software applications, databases, and automated systems to accomplish work. Experience with Google Workspace is preferred.
    • Ability to independently prioritize, organize, and manage multiple projects simultaneously
    • Highly organized and detail-oriented, from maintaining filing systems to coordinating meetings, events, and long-term projects
    • Adept with time management 
    • Ability to work independently and as part of a team
    • Previous experience with office management and bookkeeping is highly desirable

    Reports to: Executive Director

    Compensation: $19 – $21 an hour based on experience

    Job-Type: Part-Time, 20 hours a week with extended hours in Jan. and Feb.

    Location: Boston, MA

    Start Date: Mid July

    Benefits: Eligible for paid vacation, holidays, and sick time based on scheduled hours, flexible working hours, technology stipends